Dude,
yes, wrong.
1) this is government. There are rules. They must be followed.
2) If you don't build an audit path and FORCE the management to that trail, you >will< get screwed. Period. (and a very good example seems to have been found by the auditors in this case).
You build the conference by putting together the orders. You end the conference by paying the bills that match those orders and/or any change orders made during the conference (all must be signed and ONLY signed by agreed upon parties..anything outside of this WILL NOT BE PAID). Yes it is a fuckload of paperwork. Thats why conference planners exist...and why anyone doing this for a living has contract terms with the hotel/conference center that state specifically how differences will be dealt with.
