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New Make it short and sweet
I would disagree with everyone else. Say something like this, "I regret to inform you that you were not selected."

In response to any questions about details. "Sorry, it is against policy for me to answer that."

Don't say that someone else got hired. Because someone else might not have been. You might still be looking. And the candidate may see the ad for that position again and get upset.

Volunteer nothing except the barest of bare facts.

Cheers,
Ben
I have come to believe that idealism without discipline is a quick road to disaster, while discipline without idealism is pointless. -- Aaron Ward (my brother)
New I agree; but wouldn't a letter like that be better?
New Probably, but don't know the policy on that
Todd asked specifically about a rejection phone call. There may be a policy about that. Otherwise a letter is easier.

Cheers,
Ben
I have come to believe that idealism without discipline is a quick road to disaster, while discipline without idealism is pointless. -- Aaron Ward (my brother)
New When they interview in person they rate a phone call
failing phone screens gets you a letter.

I ended up leaving a voice mail thanking him for making the trip, mentioning that the team enjoyed meeting him, we'll keep resume on file and if anything more suitable comes up blah blah blah.

We really do keep all contacts on file - consequently it doesn't do a lot of good to submit again if you got far enough to actually get rejected (rather than ignored) because we just find your previous interview notes read those.



"Whenever you find you are on the side of the majority, it is time to pause and reflect"   --Mark Twain

"The significant problems we face cannot be solved at the same level of thinking we were at when we created them."   --Albert Einstein

"This is still a dangerous world. It's a world of madmen and uncertainty and potential mental losses."   --George W. Bush
Expand Edited by tuberculosis Aug. 21, 2007, 05:41:10 AM EDT
New Bizness: as candid with 'people' as___Your Government.
New Re: Make it short and sweet
Leading with a "Thank you for coming and and talking with us" is a nice touch, and a gentle signal that the news to follow isn't good.
     Tips on rejecting interview candidates? - (tuberculosis) - (17)
         That assumes "a nice rejection call" exists. - (mmoffitt)
         Bad - (broomberg)
         Keep it simple - (jbrabeck)
         no rejection phone call! Nice blah letter expressing thanks - (boxley)
         When are they going to... - (bepatient) - (2)
             *evil grin* - (imric)
             Re: When are they going to... - (tuberculosis)
         Sorry, the position has been filled. - (Silverlock)
         Make it short and sweet - (ben_tilly) - (5)
             I agree; but wouldn't a letter like that be better? -NT - (Another Scott) - (2)
                 Probably, but don't know the policy on that - (ben_tilly)
                 When they interview in person they rate a phone call - (tuberculosis)
             Bizness: as candid with 'people' as___Your Government. -NT - (Ashton)
             Re: Make it short and sweet - (dws)
         What took them so long? - (lincoln) - (1)
             Passed over is one thing - (tuberculosis)
         Rejection call? What's that? - (Arkadiy)

Same bat time, same bat channel.
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